What's the context and purpose?
Meddbase allows you to set up Membership Schemes on a weekly, monthly, or yearly billing frequency. Should you wish to charge patients a membership fee, you'll need to create a charge band for members.
| Please note: Memberships will only work for your patients' Self Pay Charge Band(s). Enabling a membership raises an invoice up-front, therefore a company cannot be charged. |
This article outlines how a Membership Scheme charge is calculated and scheduled.
To learn more about setting up a Membership Scheme you can read this article: Membership Schemes - Configuration Overview.
How are monthly membership invoices calculated?
As months are variable in length, the initial invoicing schedule for new members on a monthly Membership Scheme is as follows:
- First invoice date = today (your chambers local time)
- Second invoice year = year of (today + 2 months)
- Second invoice month = month of (today + 2 months)
- Second invoice day = membership scheme billing day
- First invoice amount = membership monthly price divided by 30 days multiplied by total days between first and second invoice
This can be seen in these examples:
| Date Joined | Monthly Billing Day | Second Invoice Date | EXAMPLE: Standard Membership Fee (Monthly) |
EXAMPLE: |
EXAMPLE: |
| 1/1/2021 | 1 | 1/3/2021 | £100 | 58 | £193.33 |
| 1/1/2021 | 15 | 15/3/2021 | £100 | 72 | £240 |
| 1/1/2021 | 20 | 20/3/2021 | £100 | 77 | £256.67 |
| 15/1/2021 | 1 | 1/3/2021 | £100 | 44 | £146.67 |
| 15/1/2021 | 15 | 15/3/2021 | £100 | 59 | £196.67 |
| 15/1/2021 | 20 | 20/3/2021 | £100 | 63 | £210 |
| Please note: In the instance where a member wishes to end their membership, the end date to provide services could be either the up to/up to and including the next invoice date. |
Review date
This article was last updated on 27 August 2021 in the context of Meddbase version 1.246.0.33558.