Admin > Configuration > Appointments

Article author
Greg Pietras
  • Updated

What is the context?

Meddbase System Administrators/Superusers with access to the Admin section of the Start Page can view and modify a host of configuration options and settings controlling the behaviour and workflows in the application. Many of the above are configured/controlled via the Configuration section*.

This article is a part of a collection of articles on the Admin > Configuration section. Click here for an overview article.

Many of the settings described in this series have default values when a Meddbase chamber is first created and do not need changing. 


Access to the Admin section and the ability to add/change configuration and settings are determined by the User's Role Group membership and Security Policy permissions granted. Please refer to the below articles for more details.

Understanding Role Groups - Definitions, related workflows and behaviours

Security policies - Overview


What is the purpose of the article?

This article is an overview of the Admin > Configuration > Appointments section and the available settings within.


Admin > Configuration > Appointments

To access the Configuration section, a permitted User should:-

1. From the Start Page navigate to Admin.

2. Click Configuration.

3. Click Appointments.


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The below table explains each setting, field and/or tick box in detail:


Setting Description/effect
Episodes become read-only after a fixed time This checkbox enables setting the duration after which it will not be possible anymore to make manual changes to the data on the clinical form.

Time (after scheduled appointment arrival) to wait before episodes become read-only

When the above setting is set to 'True'/Ticked you can provide a value in minutes, e.g. 10 min. After this time had elapsed, episodes become read-only
Make episodes on past appointments read-only once a new appointment arrives This checkbox controls whether users can modify/edit data captured on clinical forms on past appointments. If set to 'True'/Ticked, and a new appointment's status is changed from 'Patient has not arrived yet' to 'Patient has arrived', all past episodes become read-only
Use SNOMED CT clinical coding on clinical forms This checkbox controls whether when typing data into a field on a clinical form, the user receives a pop-up window with suggestions of words and phrases based on what they are typing. There are 2 types of suggestions the user may see:- 
  • Regular predictive text (shown in Black font) - words or phrases the user may wish to enter into a field are suggested. Clicking a suggestion populates it into the field.
  • SNOMED CT* code matches (shown in Blue font) - each field may have a number of clinical terms attached.
Field history on clinical forms

This checkbox controls whether the user can view the history of entries in a particular field on a clinical form.

When set to 'True'/Ticked, when navigating to a clinical form field in consultation, the user will see historical entries for that field on the right-hand side.

Clone global fields on new episode for reporting

This checkbox controls whether a value captured in a 'Global' field is carried over from episode to episode. For example, if the patient has Smoker value selected, it'll remain selected on future episodes until changed.

Please note! A field is configured as 'Global' during the Clinical Form creation process handled by MMS Client Support Engineers.

Please contact the CAM team on for more details on Clinical Forms and making changes.

Users allowed to view/modify a meeting

This dropdown menu controls users' level of access to a meeting in Meddbase. The available options are as follows:-

  • Members can open, administrators can modify the meetings - This means that only people who have been invited to the meeting can open the appointment and the administrator is the only person who can modify this meeting.
  • Members can open and modify the meeting - This means that anyone who has been invited to the meeting can open the meeting and all the attendees can modify this meeting.
  • All users can open, members can modify the meeting - This means any users within the chamber can open the meeting but only people who are attendees of the meeting can modify this meeting.
  • All users can open and modify the meetings - This means that any users within the chamber can open the meeting and anyone can modify the meeting.


Review date

This article was last updated on 4th of May 2022 in the context of Meddbase version